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The Army Tightens its Chokehold on COTS IT Procurement

Like all of the Department of Defense, the U.S. Army has struggled in recent years to adapt to declining funding.  In response to the tightening fiscal situation, Army leadership has introduced measures that are intended to reduce spending on information technology products and services.  As these measures evolve they are reshaping the Army’s IT acquisition environment in dramatic ways.  The number of acquisition vehicles that contracting offices can use has been limited, the type of IT hardware and software Army customers can buy has been restricted, and the number of service contracts competed has been reduced.  The result is an increasingly challenging business environment that presents considerable difficulties for IT vendors.

Background

Cost reduction efforts introduced in 2011 centered on an initiative called the “Army Request for IT.”  ARFIT introduced measures intended to drive down IT costs, including:
  • Stricter administrative oversight to capture the amount of money being spent on software, hardware, and IT services
  • Reducing the amount of funds flowing through higher cost, non-enterprise contracts for IT SW, HW, services, and maintenance agreements
  • Maximizing cost-effectiveness by increasing use of the Army’s Computer Hardware, Enterprise Software and Solutions (CHESS) Program
  • Improving the security of the Army’s LandWarNet Network

Administrative responsibility for ensuring that ARFIT measures were implemented was initially assigned to four Gatekeepers – the Office of the Assistant Secretary of the Army for Acquisition, Logistics and Technology (ASA-ALT); the Office of the Assistant Secretary of the Army for Financial Management and Comptroller (ASA-FM&C); Army Materiel Command (AMC); and Army Cyber Command (ARCYBER).

One year later, in June 2012, John McHugh, the Secretary of the Army, published a memorandum outlining the responsibilities of three organizations designated as gatekeepers (AMC was dropped from the list at this point).  In this memo the SECARM sharpened the stick of Army IT acquisition reform into a point.
  • The ASA-ALT was directed to enforce the spending of funds through the appropriate authorized contracting vehicles, especially the contracts provided by the Army’s CHESS program and the DoD’s Enterprise Software Initiative Blanket Purchase Agreements
  • The ASA-FM&C was made responsible for ensuring that Army commands execute IT purchasing in compliance with stated policy (i.e., Commands use CHESS and ESI to the greatest extent possible)
  • ARCYBER was made responsible for ensuring that IT products and services properly align with the Army’s efforts to secure and defend its networks
Finally, so far in FY 2013 two critical developments have appeared in relation to ARFIT.  First, in February 2013, the Army CIO/G6 released detailed guidance concerning IT Management Reform.  ITMR calls for ARFIT to be fully implemented no later than the end of FY 2013.  Second, in June, the SECARM issued a memo removing the authority of Product Director CHESS to issue waivers for Army customers seeking to purchase commercial-off-the-shelf (COTS) IT.  Starting on 1 July 2013, most Army customers (except the U.S Military Academy and those responsible for non-Program Executive Officer/Project Manager managed Military Intelligence Program (MIP) systems) will be required to submit COTS IT waiver requests to Army Headquarters directly for approval.

Implications and Opportunities

The implication of AFRIT for vendors, especially those who sell COTS IT, is stark – either your company wins a spot on CHESS commodity IT contracts or you can forget doing business with most Army customers.  This is of course unless your company sells its products through resellers who hold a CHESS contract.  Services vendors retain a wider variety of possibilities because of the Army’s size and ongoing struggle getting a handle on services procurement.  This said, even Army IT services spending over the next few years is expected to decline.

One possibility in this environment is to compete for the next iteration of the Common Hardware Systems 5 (CHS 5) contract.  The current CHS 4 contract held by General Dynamics is due to expire in August 2016, meaning vendors should see procurement activity begin in FY 2014.  Then there is the upcoming competition for the follow-on to CHESS’ IT Enterprise Solutions 2 Services (ITES 2S) contract vehicle.  ITES 2S is one of the Army’s most used IT services contracts so winning a spot on ITES 3S would be a key victory.  GovWin expects the competition for ITES 3S to begin in Q2 FY 2014.

 

Deltek pulse: General government services May review

In what is no doubt in anticipation of the end of another fiscal year, many government entities ramped up solicitation releases last month. May continued the trend of increased solicitation releases, with a total of 1,811 IT-related general government solicitations captured in Deltek’s GovWin IQ database. This was a 6.2 percent increase in the total number of solicitations released by state and local governments in April.

From May’s solicitations, we’ve highlighted the top 11 most common IT procurement categories in the state and local market:
  • Software/Applications – 372 solicitations
  • IT Hardware/Computers/Peripherals – 292 solicitations
  • Maintenance & Support Services – 206 solicitations
  • Implementation/Integration Services – 118 solicitations
  • Wireless & Telecom Equipment/Solution/Services – 66 solicitations
  • Cloud/ Data Center/ Big Data Solution/Services – 42 solicitations
  • IT Professional /Staffing/Consulting/Project Mgmt Services – 34 solicitations
  • Content/Document/Records Mgmt Systems – 30 solicitations
  • Education Data/Learning Management/Student Info Systems – 30 solicitations
  • ERP/Human Resources/Financial Systems – 20 solicitations
  • Data Warehouse/Business Intelligence/Analytics – 7 solicitations
 
Highlighted opportunities in Deltek’s database
 
A solicitation was released for a professional license and permit management system for the New Hampshire Department of Information Technology on May 30. The agency plans to procure a commercial-off-the-shelf software system and associated services for licensing and permitting agencies. An optional pre-proposal conference will be held June 19. Questions are due June 24, and proposals are due August 5.
 
The Massachusetts Information Technology Division released a request for information (RFI) for an enterprise content management solution on May 13, and responses were due May 22. The program office confirmed that the state may utilize ASAP software as well as state contract ITC47 to fulfill these obligations in advance of a new system purchase. There is the potential for this project to be split into multiple procurements, but the state has declined to elaborate on that possibility.
 
The North Carolina Office of Information Technology Services (ITS) is expected to release a new RFP seeking short-term IT staffing and scanning services after a cancellation notice was released for a related opportunity on May 8. The related RFP was canceled because ITS plans to review and revise the specifications for each IT staffing category, and is expected to expand upon the list of current categories. A new RFP with a revised scope is expected to be released at a later date. A current list of categories of the incumbent contract can be viewed here.
 
The state of Tennessee released an RFI for a hybrid solution for software as a service (SaaS), in which the comptroller would utilize the SaaS solution to deliver a talent acquisition and management solution while hosting the database within the comptroller’s control. RFI responses were due May 24.
 
Market analysis
 
Analysts Alexandra Howden, Joanna Salini and Stephen Moss published a cross-vertical analysis on the state of Wisconsin’s improved economic status by highlighting opportunities within the general government services, health care and social services, and justice and public safety verticals. The report details how Wisconsin has mounted a comeback toward a budget surplus, and unemployment is almost a point less than the national average.
 
Analyst Randi Powell published an article on North Carolina’s bleak performance audit of 84 IT projects after a state performance audit called out numerous IT projects that cost the state a total of $356.3 million in overages, and took a total of 389 days longer than initial project estimates. Essentially, these projects have cost twice as much and taken 65 percent longer than expected.
 
What’s on tap?
 
The general government services team will be releasing blog series the third week of June regarding business intelligence and analytics solutions for state and local government’s big data needs.
 
GovWin IQ subscribers can read further about these projects in the provided links. Non-subscribers can gain access with a GovWin IQ free trial

 

Deltek Pulse: May Health and Human Services Recap

The month of May saw a few highly anticipated solicitation releases for Medicaid management information systems (MMIS), including a request for proposals (RFP) released on May 24 for system development for the Delaware Division of Medicaid and Medical Assistance. The current MMIS contract with Hewlett-Packard is valued at more than $200 million and expires in June 2016.

New Jersey’s Division of Medical Assistance and Health Services also released an RFP for its MMIS on May 29. The division currently contracts with Molina, and the reprocurement includes the current fiscal agent services term as well as a new MMIS. The replacement system is anticipated to be modular, flexible, and utilize service-oriented architecture to incrementally achieve higher levels of Medicaid Information Technology Architecture (MITA) maturity. Other notable May releases include:

  • The Rhode Island Office of the Health Insurance Commissioner, Executive Office of Health and Human Services, the Department of Health, and the Health Benefits Exchange, jointly released a request for information (RFI) for data analysis and hosting tasks for its all-payer claims database (APCD) on May 29. The state is still deciding if one vendor should be utilized for both data analysis and hosting services, or a mixture of state and third-party resources.
  • The Maryland Department of Human Resources, Child Support Enforcement Administration, released an RFP for the Maryland state directory of new hires on May 23; proposals are due by June 19.
  • The New Hampshire Department of Health and Human Services published an RFP for the VaxNH immunization information system (IIS) on May 8. Proposals are due June 28.
  • The Florida Agency for Health Care Administration released an RFI for a reporting system to provide health technology assessment reports on May 31. These reports will assist AHCA in making evidence-based coverage policy and Medicaid-related medical management decisions regarding new, evolving or controversial health technologies. The vendor’s reporting system must have the capability to collect data and documentation, and provide evidence-based assessment reports to AHCA. RFI responses are due June 14.
  • The Colorado Department of Health Care Policy and Financing released a draft RFP for a business intelligence and data management (BIDM) system. Comments are due by June 14.

A $3.8 million award to Cognosante was made for Arkansas’ Medicaid enterprise project management office on May 20. The state is replacing its MMIS through four RFPs, which include the MMIS core system, pharmacy, decision-support system, and project management office. For more great health care and social services contracting information, be sure to subscribe for Deltek’s weekly newsletter!

Not a Deltek subscriber? Click here to learn more about Deltek’s GovWin IQ database and take advantage of a free trial.

Deltek pulse: Justice/public safety and homeland security May review

The most common terms appearing in justice/public safety and homeland security solicitations during May were fire alarm and alerting, camera/surveillance and radio. The below word cloud provides a visual interpretation of key-term frequency.

  • Number of public safety bids: 1,154
  • Top three states (by number of solicitations released): California (119), Pennsylvania (115) and New York (78)
  • Top three keywords: fire alarm and alerting, camera/surveillance and radio 

In the May 2012 recap, Deltek reported that states were putting projects on hold until the beginning of the new fiscal year (July 1 for most states) as already tight budgets became even more constrained. Fortunately, that does not seem to be the case this year, as numerous solicitations have been released for projects across the country in the last couple months. This may be due to the fact that earlier this spring, when cities and counties are usually moving forward with projects, many chose to hold off on releasing solicitations until the impact of the sequester became more clear. Quite a few of these solicitations were released for statewide projects such as one released by the Alaska Department of Law for a criminal case management system. The RFP was released in early May after an RFI was issued in 2012.

California also released a statewide solicitation for its live-scan fingerprint and associated services project. An RFI was originally released in 2010, and the formal solicitation was developed for more than two years. 

On a more local level, Atlantic City, N.J., released a solicitation for a computer-aided dispatch and records management system consultant. Eight vendors responded, which highlights the fact that, even with a greater number of solicitations released at this time of year than normal, competition is still very tight.

While many states, cities and counties have recently moved forward with long-awaited projects, it does not mean that the fiscal crisis is over or that entities are freely moving forward with the purchase of systems. Many projects released in May were larger projects that had been through numerous planning stages and for which money had been sought for years. For the most part, localities are still struggling to find funding for their projects, and some have even decided not to move forward with initiatives no longer deemed feasible. For example, Alaska decided in May not to re-issue an RFP for its video technology interoperability consulting study. Two previous solicitations had been released for this project; however, the state is unlikely to receive funding for it in the near future and decided not to spend any additional energy on the effort.

Analyst’s Take

Vendors should take advantage of those states that still have funds remaining for this fiscal year and be sure to look out for any additional RFPs. Most likely, the majority of localities are still working on planning projects and will wait until the new fiscal year begins in July or until grants are awarded in early fall. This presents a great opportunity for vendors to reach out to program officers and provide information on their products and capabilities prior to solicitations being finalized.

Vendors should take the chance to offer demonstrations whenever possible so that government decision-makers can see the benefits of the solution up close. While states may be feeling slightly better about the impact sequestration may have on their organizations, there is still likely to be some fallout, particularly for those that are relying on grants. It is therefore critical that vendors do as much as possible to get their name in front of purchasers during a project’s planning stage.

Not a Deltek subscriber? Click here to learn more about Deltek’s GovWin IQ database and take advantage of a free trial.

 

Florida increases efforts to combat public benefits fraud

Florida’s health and human services departments are taking many strides to combat fraud and abuse of public assistance programs.

The Department of Children and Families (DCF) awarded a $3 million contract to LexisNexis to provide identification verification services to the more than 11 million applicants the department receives annually for the Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF), Medicaid, and Refugee Services programs. The verification and authentication solution is integrated into DCF’s Automated Community Connection to Economic Self Sufficiency (ACCESS) system – Florida’s integrated eligibility system provided by Deloitte.

LexisNexis will verify the identities of both new applications and those seeking recertification for eligibility every six months. If an applicant cannot be verified, the system will flag the application and it will be sent to DCF for further investigation. 

Florida’s fraud prevention project is the first of its kind in the nation. “Implementing technology that has been successfully used in the private sector will allow us to catch more of these cheats on the front-end while we continue to utilize modern investigative strategies to fight fraud in Florida’s public assistance programs,” said DCF Secretary David Wilkins in a press release.

DCF received proposals from eight vendors, with proposed costs ranging from $1.35 million to $8.045 million. Deltek subscribers can access bid tabulation information here.  

According to the 2012 Strike Force Annual Report, overpayments identified by the AHCA Bureau of Medicaid Program Integrity (MPI) totaled approximately $36.1 million for SFY 2011-12. AHCA referred 71 fraud cases to the Office of the Attorney General (OAG), Medicaid Fraud Control Task Force (MFCU), which recovered nearly $162 million for the year – a 46 percent increase from the previous year. Further, AHCA’s third-party liability (TPL) contractors recovered an additional $148 million using computer-assisted analyses of paid claims.

DCF is not the only state agency looking to combat fraud and abuse with IT solutions. As Florida transitions its Medicaid model from fee-for-service to managed care, OAG’s MFCU as well as the state’s Medicaid Public Assistance Fraud Strike Force have been in talks with states that previously made the transition to managed care to learn best practices.

Virginia’s MFCU contracted a firm to perform an audit of providers and refer suspected fraud to the MFCU, whose auditors review and analyze referrals. In Arizona, the Office of the Inspector General’s Medicaid Fraud Unit investigates fraud; the state’s Medicaid Managed Care Organization (MCO) is not allowed to conduct fraud investigations. At a recent meeting of the Strike Force, Florida Attorney General Pam Bondi and vice-chair of the Strike Force “expressed concern that fraud will only get harder to detect as more sophisticated, complex fraud schemes are devised.” OAG is working on a request for proposals (RFP) for an anti-fraud technology solution.

In another fraud-prevention effort, Florida’s Agency for Persons with Disabilities (APD) is planning to procure an electronic visit verification and data management system to combat fraud, waste and abuse of home-based health care services. The solution will allow APD to verify when and where a service is being provided and the actual amount of time the provider spends with the consumer. Currently, APD does not receive a systematic confirmation of service authorization and is not alerted if a consumer goes over his/her allotted units.

According to a request for information (RFI), “electronic visit verification which will ensure services are delivered as agreed upon and at the times and locations authorized by the agency. This component of the system will feed into an electronic client central record that will contain the key data needed to monitor client progress as well as agency and provider performance and measurable outcomes.”

Analyst’s Take

While fraud and abuse detection systems are not a new technology in the Medicaid world, Florida’s verification system represents one of the first efforts to simultaneously combat fraud across multiple benefit programs, thus helping to eliminate duplicated, redundant systems that are often developed for health and human services programs.

With streamlined systems that determine eligibility for multiple benefits programs at once comes the potential for fraudulent access of multiple benefit programs; therefore, verification systems that can span multiple benefit programs are needed. Further, focusing fraud prevention efforts on the front end of service provision saves the state time, money and human resources by preventing the fraudulent transfer of benefits entirely, rather than recouping fraudulently transferred funds after the fact.

Vendors can expect to see other states following the coattails of Florida’s fraud prevention efforts, particularly those states with existing integrated eligibility systems such as Texas and Illinois. Vendors may also see a spike in consulting opportunities to review and analyze existing fraud prevention measures taken by states and make recommendations for solutions and methodologies the state should implement to combat fraudulent activity.  

Not a Deltek subscriber? Click here to learn more about Deltek’s GovWin IQ database and take advantage of a free trial.

 

Idaho's FY2013-2014 Budget

Governor “Butch” Otter introduced the 2014 Idaho budget earlier this year, which will see a nearly $300 million increase from FY 2013. Of the $162 million in increased state revenues, nearly half will be transferred to the Budget Stabilization Fund, which will rebid the state’s savings accounts depleted during the recession. Figure 1 below shows total state spending starting in FY 2010.

 

 

Medical Assistance Services saw an increase of $77 million to a total FY 2014 budget of $2 billion. Health and human services spending for the state comprises 39.3 percent of the total state budget, with education spending following at 35.2 percent. The Department of Labor saw a $66 million increase, and Public School Support rounded out the top three with an increase of $57 million. Very few departments saw decreases in spending from FY 2013-2014, with the highest drop of $37 million in the Idaho Transportation Department.

The total IT spending for the state decreased by approximately $9 million in FY 2014, bringing total spending to $72.9 million. Some notable projects in the budget included $1.6 million for a benefit and tax system upgrade in the Department of Labor; $5.2 million for a GenTax upgrade for the Department of Revenue and Taxation; $1.7 million for Phase III interoperable communications for the Idaho State Police; and nearly $21 million for the Electronic Health Record (EHR) Incentive Program.

 

Despite tough times that followed the economic recession, Idaho has rebounded with increased revenues that are being used to restart its savings program for the long haul. Vendors working in the education and health and human services space should check out Deltek’s analysis on Idaho’s budget here, and brush up on the Deltek’s state profile application. For a free trial, please click here.

A Wisconsin turnaround: Reality v. Rhetoric

Written by: Joanna Salini, Stephen Moss and Alexandra Howden

In his 2013 budget address, Wisconsin Governor Scott Walker outlined a clear and concise vision for the coming biennium: more prosperity, better performance and true independence. Based on Deltek’s cross-vertical analysis (below), it is clear that Walker’s vision is on display, though perhaps not as ideally as his budget address reads.
 
The economic condition in Wisconsin has improved exponentially since its $4 billion deficit and unemployment rate of nearly 8 percent in 2011. Now, America’s Dairyland has mounted a comeback toward a budget surplus, and unemployment is almost a point less than the national average. In these favorable conditions, the governor has focused his attention on maintaining and improving core government functions – most notably, corrections, K-12 education, and Medicaid.
 
From FY 2013 to FY 2014, the governor’s recommended budget increased by 8 percent, while the budget for corrections and education only increased by 0.2 percent and 3.4 percent, respectively. Medicaid outpaced overall budget growth with a 14 percent year-over-year increase.
 
In line with a focus on better performance, Governor Walker’s budgetary priority of investing in correctional infrastructure sounds promising, but the reality might be quite different. In efforts to reaffirm the state’s commitment to public safety, Walker highlighted plans to improve and expand the state’s criminal justice system, which includes ensuring that all resources are used effectively to provide oversight of correctional facilities and its operations, as well as ensuring that all IT systems are up to date with the latest enhancements. Current systems in place within the Department of Corrections are antiquated and could potentially compromise the safety of those imprisoned as well as those released on electronic monitoring devices.

The Department of Corrections (DOC) manages 18 correctional institutions, 16 correctional centers for adults, two holds facilities, and two correctional institutions for juveniles. Wisconsin’s prison population is expected to grow by the end of 2015 by roughly 3 percent; therefore, per-capital annual inmate costs are also expected to increase. Rise in prison populations are also coupled with an increase in the number of offenders subject to GPS monitoring through community corrections programs. The number of tracked offenders is expected to grow by approximately 37.5 percent by the end of 2015.
 
The DOC has been plagued with insufficient funding and FTE positions available to accommodate these projected increases; therefore, new commitments have been made to fund positions and provide solutions to upgrade department-wide integrated justice information systems. While Governor Walker projects departmental budget increases for IT purposes, the overall budget does not accurately reflect this projection. Instead, the budget for DOC remains relatively stagnant with a slight decrease (less than 1 percent) in departmental expenditures, which indicates the DOC is more focused on maintaining current operations.
 
Other notable justice/public safety and homeland security projects in the state of Wisconsin include a Department of Corrections livescan fingerprint system and driver’s license identification card issuance and production for the Department of Transportation.
 
Governor Walker started off the year making some lofty promises. In his 2013 budget address, he repeatedly expressed the importance of education in the upcoming fiscal year and the need to provide all children a better and more equal education, as well as more affordable options for higher education. Walker directly related education to the developing workforce: “Our educational institutions need to be focused on, and held accountable to, the education of the next generation’s workforce.”
 
The governor continued to stress the direct correlation between an educated youth and a successful workforce. With an “ever-changing labor market for manufacturing, technology, and health care” as the landscape, Walker insists investing in higher education today will result in a stronger workforce and economy tomorrow.
 
“Beyond traditional educational investments, we will make smart, targeted, performance-based investments in our University of Wisconsin System, the Wisconsin Technical College System and traditional K-12 education to ensure our citizens have the skills needed for the jobs of today and tomorrow,” he said in his budget address.
In the Budget in Brief, Governor Walker laid out a 17-step plan for transforming education, which includes providing funding for academic and career planning software, promoting a new educator effectiveness system, and parental input systems for lower-performing schools.
 
All of these initiatives seem well and good, correct? Well, as the old parable goes, actions speak louder than words. While Governor Walker did increase the K-12 education budget from FY 13, he decreased spending from the agency’s request. In the Wisconsin FY 2014-2015 Educational Communications Board budget, the General Purpose Revenue Fund agency request increased by $151,700 for FY 2014, yet the governor’s recommendation decreased by $105,900. This not only denies the agency request for an increase necessary for the projected year, but falls $257,600 below the requested amount. All the while, the federal revenue remains constant, so there is no aid to new projects.
 
Governor Walker did stick to his promises by increasing the program revenue budget. While an increase of $562,400 was requested, the governor increased it by $567,900. This will allow a little extra room to grow projects or even add a few new measures. Additionally, Walker added a performance-based funding incentive to encourage schools to perform better and potentially earn $30,000 a year.
 
Total spending for education increased by 3.4 percent, which leaves room for some of these lofty goals to be accomplished. It may not be feasible to accomplish all of them in the fiscal year, but it will lead Wisconsin in the direction of more prosperity.
 
Critical to attaining the goal of true independence is the governor’s plan for state-administered entitlements. This independence rests on his budgetary pronouncements regarding the optional expansion of Medicaid contained within the pages of the Affordable Care Act (ACA). Walker, like many governors across the United States, chose not to opt-in to the ACA Medicaid expansion requirements. That expansion to eligibility for individuals at 138 percent of the federal-poverty level would affect the state’s bottom line to varying degrees in the near term.
 
According to sources including the Legislative Fiscal Bureau, expansion of Medicaid eligibility would actually save the state $65 million; however, the Kaiser Family Foundation fixes the bill at $725 million over the next nine years. With such varying information and the logically inconsistent position that adding millions to an entitlement program would save the state money, Walker opted for a middle-ground position. 
 
Citing the unreliability of a federal government saddled with a $16.5 trillion debt that grows daily, and the virtue of an independent and free populace unencumbered by dependence on government, the governor opted for a slight expansion of Medicaid to include all impoverished Wisconsinites by lifting the enrollment cap for childless adults. This plan would make 82,000 more individuals eligible. However, the governor also places emphasis on the health insurance exchange as critical to reducing the number of uninsured individuals in the state. With the exchange, 87,000 people currently on Medicaid would be eligible for subsidized insurance through the exchange or a private plan. The net effect would be a reduction of the total number of Medicaid enrollees by 5,000, with a simultaneous reduction in the number of insured by 224,580.
As with all political statements, the Medicaid priorities espoused by Governor Walker must be examined within the context of the actual numbers proposed in his budget draft. As part of Deltek’s analysis of the Wisconsin budget, Medicaid spending was collected from FY 2006 through FY 2015. That data shows a 72 percent increase in proposed Medicaid spending – an increase from the FY 2011-2013 biennium of 14 percent per year. As with many other states, Medicaid spending is a main driver in funding growth and far outpaces the 8 percent increase from the FY 11-12 biennium to the FY 14-15 biennium.
 
Also on par with other states, Medicaid accounts for nearly a fourth of the entire state budget. For the past two biennia, that number (approximately 21 percent) has been holding steady, but is expected to rise to 22 percent of the total budget through FY 13-15. The governor’s decision to reduce the overall enrollment in Medicaid while covering more citizens through the use of insurance exchanges seems to be a responsible budgetary move that will allow the state more freedom and flexibility. For the purposes of analysis, it is too early to evaluate the governor’s cost-saving claims.
 
The economic position of Wisconsin has undoubtedly improved over the last few years; however, it has been described by some as still treading water. The budget proposal submitted by Governor Walker for the 2014-15 biennium reflects this reality, which bodes well for vendors conducting future business with the state.
 
Wisconsin has outlined an extensive list of opportunities that will most likely come to fruition in the coming years. The preceding vertical analysis of the corrections, education and health care markets provides an excellent in-depth backdrop by which vendors may position themselves toward achieving the Walker administration’s goals: more prosperity, better performance and true independence. 
 
Vendor Takeaways:
  • There is a focus on corrections, education, and Medicaid in the upcoming fiscal year.
  • Detailed projects (as outlined above) have been forecasted for the year.
  • The governor's increase in budget will allow for bountiful procurement in the state.
Not a Deltek subscriber? Click here to learn more about Deltek’s GovWin IQ database and take advantage of a free trial. Also, click here for an in-depth analysis on State Correction Market Trends for 2013.

Army Requests $275M for Training-Related IT in FY 2014

Over the last few years, top Army IT officials have said that one of the goals of the Service’s network modernization is to enable CONUS-based personnel (now a majority in the Army) to “train as they fight.” Major General Alan Lynn, the commander of Army Network Enterprise Technology Command (NETCOM) reiterated this point recently in comments that he made to Army Signal Command Public Affairs. Noting declining Army funding, MG Lynn stated: “What the chief of staff of the Army wants for the future is a live, virtual, and constructive environment. When funding goes down, at some point training stops. With a virtual environment, you can actually have some helicopters flying, with some folks behind a screen; you have some Humvees driving with some folks behind a screen. Everything is happening all at once."

This statement reflects the fact that over the last decade the U.S. Army’s dependency on network services has created an inextricable link between IT and kinetic warfare. Therefore, if the Army is to truly maintain the readiness of its combat personnel, it must spend on the resources and IT infrastructure that its soldiers and commanders require.

This priority is reflected in a portion of the Army’s budget proposal for Fiscal Year 2014, which requests $275 million to fund 39 technology investments related to Army training needs. Of these investments, 11 have associated Development, Modernization, and Enhancement (DME) dollars (See table below) amounting to $212 million, or 77%, of the total funding requested.



The green shading indicates that in 10 out of 11 cases, DME dollars equal 100% of the requested amount for that project. Clearly, the importance of technology to enable training is translating into a goodly amount of development dollars in FY 2014. Development dollars often translate into procurements. It is just a matter of determining which acquisitions are worth paying attention to.

This said, some DME dollars might find their way into the Train, Educate, and Coach (TEACH) services contract vehicle being competed by the Program Executive Office for Simulation, Training & Instrumentation (PEO STRI). I suspect, however, that most of the money will either show up in smaller procurements for the individual components on the list above or it will fund requirements currently being fulfilled. The table below provides a list of competitions and awarded contracts relevant to the investments above.
 

As we can see, most DME dollars are likely going to fund contract efforts that are already in place. This is not necessarily the case for efforts related to the Combat Training Center- Instrumentation System (CT-IS) and the Aviation Combined Arms Tactical Trainer (AVCATT), however, both of which have requested 100% DME funding totaling $121 million. Pursuing potential work related to the CTC Military Operations on Urban Terrain Instrumentation System (CTC MOUT IS) is also a possibility, but determining where those dollars are heading will take research beyond the scope of this post. Suffice it to say that in FY 2014 the available business opportunity related to Army IT training requirements amounts to $121 million.

 

 

A closer look at Mississippi’s IT hardware term contracts

With more than 70 statewide term contracts from Mississippi’s IT Hardware Express Products List (EPL), it’s evident that the IT hardware category is a hot one in today’s market. The state took one solicitation and created 70-plus contracts offering a wide range of products including desktop/mobile-based computers, GIS-level workstations, monitors, printers/scanners, servers, storage, and video-conferencing equipment.

Mississippi has 77 approved manufacturers and 99 resellers on the IT Hardware EPL. While there is no confirmed spend value for statewide term contracts since they are based on purchases over the course of a contract, vendors may see large returns; statewide term contracts offer a large range of products and are available for use by all Mississippi agencies, universities, colleges and governing authorities.

The state has a purchase limit for users of $200,000 per project, per fiscal year for the IT Hardware EPL, which notes the anticipated high value. Mississippi also requires customers to obtain quotes from at least two EPL sellers if their purchase will be more than $50,000, which increases vendor competition. Another benefit to the EPL is that new sellers can submit proposals to get in on the action every six months.

Mississippi’s EPL Interactive website provides in-depth contract, vendor and pricing information, specifically for the IT Hardware EPL contract, but is not as robust with spending information. The site allows users to search by category, manufacturer, and seller name. You can also search by manufacturer reseller group, where a manufacturer sets a not-to-exceed price that resellers must obey; from there, some resellers will offer discounts on that manufacturer’s price. They keep this updated as the manufacturer changes any products on their website to make sure it meets state requirements.

 

Displayed in Table 1 are the different IT hardware categories offered under the EPL. The audio-visual components class is offered by 20 manufacturers and 66 resellers, the most of all categories. Interactive devices, which include whiteboards, voting devices and displays, is a close second with 18 manufacturers and 64 resellers. Some vendors offer both of those top contracts, like the Visix Term Contract. Deltek’s State & Local Term Contract resource has a searchable, saveable, living record for each of the more than 70 Mississippi IT hardware contracts, and 1,200 IT hardware term contracts throughout the United States.

Key take-aways

The IT Hardware EPL contract is set to expire in June 2014, and the state has indicated a replacement RFP will be released in April 2014. If IT hardware vendors don’t want to wait for the new solicitation, they can get on this contract in the next update cycle – the due date for proposals is June 4, 2013.

Forty-six states are using term contracts as an approach to purchase IT hardware. To explore more term contracts and gain insight into competitor contracts and pricing, check out Deltek’s State and Local Term Contracts resource. Not a Deltek subscriber? Click here to learn more about Deltek’s GovWin IQ database and take advantage of a free trial.

Deltek pulse: General government services April review

April saw the highest number of solicitation releases so far this year, with a total of 1,705 identified IT-related general government (GenGov) solicitations captured in Deltek’s Govwin IQ database. Last month showed a 10.7 percent increase in the total number of solicitations released by state and local governments from March.
 
From April’s solicitations, we’ve highlighted the top 11 most common IT procurement categories in the state and local market:
  • Software/Applications  – 258 solicitations
  • IT Hardware/Computers/Peripherals – 227 solicitations
  • Maintenance & Support Services – 152 solicitations
  • Implementation/Integration Services – 125 solicitations
  • Cloud/Data Center/Big Data Solution/Services – 99 solicitations
  • Wireless & Telecom Equipment/Solution/Services – 63 solicitations
  • IT Professional /Staffing/Consulting/Project Management Services – 44 solicitations
  • Content/Document/Records Management Systems – 35 solicitations
  • Education Data/Learning Management/Student Info Systems – 24 solicitations
  • ERP/Human Resources/Financial Systems – 18 solicitations
  •  Data Warehouse/Business Intelligence/Analytics – 17 solicitations
 
Here is a look at current tracked GenGov IT opportunities:
 
The state of Montana released a request for proposals (RFP) for a remediation information management system. The vision for RIMS is to improve the availability and quality of the information necessary to effectively deliver timely and accurate services to support DEQ’s remediation and associated programs, and to provide data integrity and system availability. The state is seeking a vendor to design, develop, support, and maintain the state’s new system (RIMS). Proposals are due by 2:00 MST June 11, 2013.
 
The California Department of Education released an RFP for its standardized account code structure system replacement project on April 9, 2013. The selected solution will integrate the functions of the four components into a single, Web-based system and will add functionality that streamlines the LEA reporting process for both LEAs and CDE FAIS staff. Questions and requests for meetings are due by June 5; draft proposals are due August 1; final questions are due Sept. 27, and final proposals are due November 8. An award is planned for January 2014, and the contract will run for a base term of three years.
 
The Kentucky Department of Revenue released an RFP for an electronic tobacco tax filing system on April 29, 2013. The selected solution will facilitate the licensing of cigarette and tobacco-product dealers; return filing (including supplemental data); cigarette tax stamp ordering and tracking; cross-checking between taxpayer filings and manufacturers; collection of master settlement agreement data from wholesaler filings; auditing functions and reporting. RFP responses are due by 3:00 PM EST May 17, 2013.
 
The state of New Jersey released an RFP seeking a budget preparation and monitoring system on April 30, 2013. The purpose of this RFP is to solicit proposals for the Enhanced Decision and Information System of New Jersey (EDISON) project. The new system will replace existing decision support and publishing systems used to create and monitor the statewide budget, with a commercial-off-the-shelf (COTS) product. Questions are due May 15. An optional pre-proposal conference will also be held May 15. Proposals are due July 31, 2013.
 
The Wyoming Department of Education has released an RFP for an educator credentialing, assignment validation, and reporting system. RFP proposals are due by May 21, 2013. The state estimates an award date of June 24, and a contract start date of July 1, 2013.
 
April’s Market Analysis
 
Analyst Derek Johnson published an article on transparency success stories of Tacoma Public Schools (TPS), where he interviewed contract manager Steve Demel. The article focuses on the school district’s transparency efforts to make all contracts available online. More school districts and state and local governments are engaging in these types of transparency initiatives. This openness assists vendors in identifying future business opportunities by seeing what and how government entities have purchased goods and services in the past.
 
GovWin IQ subscribers can read further about these projects in the provided links. Non-subscribers can gain access with a GovWin IQ free trial

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