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WIC EBT Planning Across the Country

The United States Department of Agriculture (USDA), Food and Nutrition Services (FNS), recently provided grant monies to States to perform planning work for Women, Infant and Children (WIC) Electronic Benefit Transfer (EBT) services. States will be looking for vendors experienced in WIC EBT consulting, feasibility studies, Implementation Advanced Planning Document (IAPD) development, Quality Assurance, and Project Management. Here's a look across the country at the states that GovWin is tracking that are in the WIC EBT planning process:

Alabama: The State of Alabama is part of the Crossroads State Agency Model (SAM) Project along with North Carolina, Virginia, and West Virginia. The project is a new web-based system that is designed to expedite most aspects of the WIC participant clinic experience. The North Carolina Department of Health and Human Services contracted with CSC Covansys for the design and development of the SAM WIC system, which is anticipated to be implemented in 2012. Alabama is using the EBT planning grant separate of the Consortium.

Arkansas: The Arkansas Department of Health engaged Burger, Carroll & Associates for their WIC EBT system feasibility study in November 2009. Burger, Carroll & Associates will compare the design, technology and performance capabilities of SPIRIT with system requirements for electronic benefits issuance and tracking.

Colorado: The Department is planning on using their $444,000 FNS grant for EBT planning. They hope to release a Request for Proposals (RFP) for a planning contract within the next month or so.

Delaware: The State of Delaware Department of Social Services, Division of Public Health, currently has a RFP for WIC EBT Planning, released in early January. Proposals are due by February 26, 2010.

Florida: Imadgen LLC was awarded the Florida Department of Health WIC EBT feasibility study contract in April 2009. According to the WIC Program Data System RFP released in December 2009, Florida WIC intends to seek State and Federal approval to begin procurement of a WIC EBT system during FY 2010-2011 (July 2010-June 2011).

Illinois: The Illinois Department of Human Services received $637,767 to conduct the planning phase of the WIC EBT process in-house. The feasibility study presentation and recommended solution is due by August 2011.

Missouri: The State of Missouri Department of Health and Senior Services received a grant from the United State Department of Agriculture (USDA), Food and Nutrition Services (FNS), for Women, Infant and Children (WIC) Electronic Benefit Transfer (EBT) planning. The State has written and sent to USDA for review and approval an Invitation to Bid (ITB).

Montana: The Department has confirmed that they will be conducting a feasibility study with their funding and will be utilizing an outside vendor. They are planning for the study to begin in June/July 2009.

Pennsylvania: The State of Pennsylvania, Department of Health, Bureau of Information Technology, is currently engaged in planning activities for a WIC EBT system project. The Department intends to work on an Advance Planning Document and system feasibility.

Virginia and West Virginia: The State of Virginia, Department of Health and the West Virginia are currently engaged together in planning activities for a WIC EBT system, called e-WIC. The states contracted with Maximus for the feasibility study, planning documents, and design specifications. GovWin anticipates a possible EBT RFP in FY 2011. They may also require Quality Assurance services for e-WIC, being tracked here.

Wisconsin: In September 2009 the Wisconsin Department of Health Services awarded Imadgen LLC a contract to conduct a WIC EBT feasibility study. The Imadgen contract has an 18-month base, which would mean a 2011 WIC EBT RFP release date if found to be beneficial to the State. Ciber Inc developed, supports, and hosts the WIC Program's web based data collection system.

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