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Deltek Pulse: Justice/public safety and homeland security month in review, March 2014

The most common terms appearing in justice/public safety and homeland security solicitations during March were camera/surveillance, fire alarm and radio. The below maps provide information on where solicitations were released during the month. 

  • Number of public safety bids: 1073
  • Top three states (by number of solicitations released): California (148), Pennsylvania (58) and Ohio (58)
  • Keywords: camera/surveillance, fire alarm and radio

Frequency of terms

  • Surveillance: 31 (9 state; 22 local)
  • Radio: 14 (three state; 11 local)
  • 911: 8 (three state; five local)

Trends

  • Quite a few states either issued or had open solicitations for corrections technology in March. Texas chose to combine its previously separate radio frequency electronic monitoring and GPS electronic monitoring projects into a single solicitation. Florida, Arizona and Nashville, Tenn., have solicitations out for inmate phone systems, and several others have open projects for other corrections technologies.
  • Radio system projects renewed their prominence with several states and counties moving forward with solicitations.
  • Computer-aided dispatch (CAD) and related public safety software systems also saw resurgence with several RFIs and RFPs released, including an RFI released by the Arizona Department of Public Safety for a law enforcement CAD system.

Notable projects

  • Clark Regional Emergency Services Agency (CRESA) released a request for proposals for public safety communication equipment.
  • The California Governor’s Office of Emergency Services (Cal OES) released a request for information for text-to-911 foreign language translation services, which will be utilized at public safety answering points (PSAPs) throughout the state.
  • The Western States Contracting Alliance (WSCA) released a solicitation for public safety communication equipment, which at least 10 states intend to participate in.

 Analyst’s Take

March had 44 fewer solicitations released compared to February, and many of the key solicitations released were for larger entities and larger projects, which have longer-than-average timeframes for completion. It is also expected that these projects will take longer to award as they may require more extensive review of technical responses.

One of the most expensive and technical systems required in public safety is the public safety radio system, which proved to be extremely popular in March, along with other traditional JPS technologies such as CAD and records management systems. Besides the large WSCA contract, which is expected to be used in at least 10 states and can be used by localities within those states, several other entities released radio RFPs as well. The radio systems, however, varied in type and location. Several projects, such as one in San Francisco, focus only on individual entities, while others are more regionally focused to cover a broader area, like in Sarasota. Still, the requirements are generally similar regardless of where the system is being implemented.

The majority of entities looking to replace or upgrade their system are choosing an APCO P25-compliant replacement in the 700 or 800 MHz band. These systems are also consistently narrowband, as required by the FCC. What remains to be seen, however, is whether the entities currently working on solicitations will choose to include long-term evolution and other broadband options in the future.

GovWin IQ subscribers can read further about these projects in the provided links. Non-subscribers can gain access with a GovWin IQ free trial.

 

Deltek Pulse: Justice/public safety and homeland security month in review, February 2014

The most common terms appearing in justice/public safety and homeland security solicitations during February were camera/surveillance, radio and fire alarm. The below maps provide information on where solicitations were released during the month. 

  • Number of public safety bids: 1,117
  • Top three states (by number of solicitations released): California (122), Pennsylvania (93) and Virginia (68)
  • Keywords: camera/surveillance, radio and fire alarm

Frequency of terms

  • Surveillance: 40 (13 state; 27 local)
  • Radio: 20 (eight state; 12 local)
  • 911: 4 (zero state; four local)

The below graph provides information on the break-down of the types of entities purchasing justice and public safety technologies.

 

Trends

  • Very few projects were awarded in February; however, numerous solicitations were released.
  • Several localities decided not to release solicitations for projects, particularly radio system projects, in favor of utilizing existing contracts. Franklin County, Ohio, decided to upgrade using its current Motorola radio system, and the Metropolitan Washington Airport Authority executed a rider on Prince George’s County’s contract with Motorola. The San Francisco Department of Emergency Management also decided not to release a solicitation for its computer-aided dispatch upgrade project as the upgrade will be sole-sourced to Tiburon.
  • A significant number of solicitations were released for consulting or planning opportunities, particularly for larger, statewide opportunities.

Notable projects

Analyst’s Take

February was a busy month at the state level, with many solicitations released – 60 more than the 1,057 released in January. Many of the solicitations were for large-scale, multi-step projects finally coming to fruition. Included in this is Massachusetts’ re-release of its next generation 911 products and services solicitation. This project was originally released in October 2013, but was canceled in December due to concerns by vendors over their ability to meet the expectations established in the RFR. The scope of work has been revised to address these concerns.

Another large procurement is the state of New Hampshire’s statewide radio system functionality and interoperability study and report. The state currently uses a VHF P25 compliant system and is looking to upgrade it. The winning consultant will be charged with completing a report on the state of the current radio system as well as providing recommendations on how to update the system. It is expected that the timeframe for both of these projects will be longer than average due to their complex nature. These and the other large projects released and updated in February have been in the works for months or, in many cases, years. It is expected that numerous updates and addenda will be released as these projects move through the solicitation process in an effort to avoid having to put the project completely on hold, like the Massachusetts 911 project. Vendors are encouraged to ask questions and attend all of the associated solicitation events, particularly site visits, to gain as much information about these projects as possible prior to submitting proposals. All vendors, even those who are not able to bid on consulting and planning portions, should pay attention to solicitation activity. By tracking consulting portions, vendors can gain an understanding of state processes as well as the scope of the project they may one day bid on.

GovWin IQ subscribers can read further about these projects in the provided links. Non-subscribers can gain access with a GovWin IQ free trial.

 

 

Deltek pulse: Justice/public safety and homeland security November review

The most common terms appearing in justice/public safety and homeland security solicitations during November were camera/surveillance, fire alarm and radio. The below word cloud provides a visual interpretation of key-term frequency.

  • Number of public safety bids: 1,383
  • Top three states (by number of solicitations released): California (130), Pennsylvania (118) and Texas (81)
  • Keywords: camera/surveillance, fire alarm and radio

Frequency of terms

  • Surveillance: 32 (seven state; 25 local)
  • Radio: 15 (four state; 11 local)
  • 911: 6 (three state; three local)

Number of opportunities by location 

  • State: 573
  • County: 387
  • City: 305
  • University: 22
  • Other: 96

Trends

  • Public safety software suites continued to trend in November with several localities releasing solicitations for these technology systems, including Forsyth County, Ga., and College Station, Texas
  • A lack of funding continues to hamper projects across agencies and technological requirements. Unfortunately, many localities do not believe the situation will improve much in the next year
  • Radio projects continue to move forward in many locations with solicitations planned for release in 2014. The majority of these projects will be P25-compliant

Notable projects

Analyst’s Take

November saw a sharp rise in the number of solicitations released compared to October.  In total, 306 more justice and public safety solicitations were released. Despite the holiday, many of these solicitations were released toward the end of the month; however, many of them also have longer-than-usual timeframes for response, with many proposals not due until well into January. This trend occurred across all JPS procurements, particularly for radio-based technologies.

Many localities and states that were among the first wave to upgrade their radio systems when the narrowbanding requirement was released nearly 10 years ago are now in need of system and equipment upgrades. This has led to solicitations being released for system and equipment upgrades – a trend that is likely to continue in 2014.

November also saw an increase in solicitations for systems used by correctional facilities. This is indicative of a larger trend that shows corrections departments increasing their reliance on technology and moving forward with technology projects such as electronic monitoring, inmate phone systems and larger jail/case management systems.

Vendors should keep in mind that, in many cases, it is no longer sufficient to simply fulfill police departments’ technological needs. It is also essential to provide fully integrated solutions capable of tracking the full chain of custody from arrest through sentencing and incarceration. Vendors who are not in a position to provide fully-integrated solutions should begin building teaming relationships with other vendors to ensure their proposals are as strong as possible.

State and Local Regional Top Opportunities for FY 2014

Deltek’s recently published State and Local Regional Top Opportunities for FY 2014 Report shines light on state and local contracting from a regional standpoint, spanning all verticals (health care, social services, justice and public safety, homeland security, transportation and general government). Using the GovWinIQ opportunities database, the free report analyzes the quantity and value of projects in each region across all vertical areas, and also takes a closer look at how the verticals are represented in each of the four regions. The top opportunities highlighted in the report were selected for their representation of major technologies within the six vertical areas and their illustration of state and local contracting as a whole. 

GovWinIQ Active Opportunities and Leads

Key takeaways from our regional analysis of state and local contracting opportunities include:

  • The South has the highest number of projects per region (662) as well as the highest total value of projects per region ($15.2 billion), mainly due to the inclusion of Texas, Virginia and Florida. Southern states, especially Florida, often utilize regional projects and initiatives and later implement them statewide.
  • The Midwest has the highest average value per project ($23.3 million), but the lowest number of total projects (423). Midwest states are innovators for cooperative contracts (WSCA) and many generic term contracts.
  • The Northeast has an interim number of projects (514) as well as interim average value per project ($22.2 million). Northeast states are often early adopters and innovators for federally mandated initiatives.

From a vertical and regional standpoint, key takeaways include:

Justice and Public Safety (JPS) and Homeland Security (HS) Verticals

  • The Northeast has the highest concentration of JPS contracting opportunities
  • In the Midwest, most JPS initiatives occur at the local level (Ohio, Ill., Wis.)
  • FirstNet will be a huge driver for state broadband initiatives nationwide

Health Care (HC) and Social Services (SS) Verticals

  • Eighty-three percent of active HC/SS opportunities are for statewide systems
  • Consortiums are increasingly popular nationwide for social services IT systems, including WIC MIS, SNAP/TANF EBT, and UI systems
  • Most local-level HC/SS opportunities are for electronic health/medical records or vital records

General Government (GenGov) Vertical

  • The South has the most active opportunities in the GenGov vertical (35.4 percent), followed by the West (24.6 percent), Northeast (21.6 percent), and Midwest (18.3 percent)
  • Data center consolidation/modernization, disaster recovery services, server virtualization, and cloud services are expected to be popular technologies/services procured over the next few years
  • California, Illinois and Texas have the most active GenGov opportunities, while active GenGov opportunities out of Pennsylvania, Virginia and California have the highest total value

Deltek is hosting a free webinar on the State and Local Regional Top Opportunities for FY 2014 Report on November 7, 2013, at 2 p.m. EST. The webinar will delve into all three state and local verticals, providing insight into some specific projects and overall trends for fiscal year 2014. To register for the webinar, please click here!

 

 

Deltek pulse: Justice/public safety and homeland security October review

The most common terms appearing in justice/public safety and homeland security solicitations during October were fire alarm, camera/surveillance and radio. The below word cloud provides a visual interpretation of key-term frequency.

  • Number of public safety bids: 1,077
  • Top three states (by number of solicitations released): California (118), Virginia (79) and Texas (63)
  • Keywords: fire alarm, camera/surveillance and radio

Frequency of terms:

  • Surveillance: 31 (five state; 26 local)
  • Radio: 12 (three state; nine local)
  • 911 : 4 (one state; three local) 

The below graph provides information on the break-down of the entities purchasing justice and public safety technologies.

Trends

  • October was a slow month compared to the fervor of September, with far fewer projects released for state and local entities across all regions of the country, and the majority of RFPs released came out toward the end of the month
  • Numerous projects released in September closed throughout October and are now under review to determine the most suitable vendor(s)
  • Several local governments confirmed large radio and 911 projects are moving forward with solicitations planned in the near future

Notable projects

  • Los Angeles, Calif., released a request for proposals (RFP) for a CAD-to-CAD consultant to draft an RFP for vendors to construct and implement a system for connecting four separate fire departments’ CAD systems
  • Massachusetts released an RFP for next generation 911 products and services to hire a contractor to design, install, operate, monitor and maintain a turnkey NG911 system throughout the commonwealth
  • Travis County, Texas, released a solicitation for an electronic monitoring system with the ability to determine a person’s specific location as well as verify their compliance with any curfew restrictions
  • Maine is currently working on its court case management system project and intends to spend the next year securing funding and developing project specifications

Analyst’s Take

The number of canceled opportunities sharply increased in October, though the reasons and ways in which the projects were canceled varied significantly. Numerous entities simply chose to cancel projects due to budgetary constraints or priority shifts. Lafayette, La., canceled its next generation 911 system for these reasons; while South Carolina canceled its long-planned incident-based reporting system (SCIBRS) website project, as it no longer requires these services. Further entities chose to sole source projects, such as Effingham County, Ill., which determined that only its existing vendor, Motorola, could provide a suitable replacement for its aging radio system. 

 The cancelation of so many projects, particularly ones that had been in the planning stages for several years, indicates that many purchasing offices are working to clean up their files and prioritize for the rest of the year. Given the large number of projects that have begun moving forward in recent months, it is not surprising that many entities found projects they are no longer interested in pursuing during this review. 

 

 

Deltek pulse: Justice/public safety and homeland security July review

The most common terms appearing in justice/public safety and homeland security solicitations during July were fire alarm and alerting, and camera/surveillance. The below word cloud provides a visual interpretation of key-term frequency.

  • Number of public safety bids: 1,284
  • Top three states (by number of solicitations released):
  • California (117), Texas (113) and Pennsylvania (85) Keywords: fire alarm and alerting and camera/surveillance

Frequency of terms:

  •  Surveillance: 9 (two state; seven local)
  • Radio: 9 (three state; six local)
  • 911: 4 (one state; three local)

The below graph provides information on what types of entities released JPS solicitations in July

Trends

  •  July saw two very different trends when it came to solicitations, with both an influx of solicitation releases (especially toward the end of the month) and cancellations
  • Corrections technologies were popular in July with Florida, Georgia and Miami-Dade all releasing solicitations for inmate telephone systems. Massachusetts extended its current contract to give the state more time to review proposals
  • Next generation 911 projects were also widespread, with cities and counties of all sizes beginning work on NG911 projects, including releasing solicitations for consultants and systems, and awarding projects

Notable projects

  • In Sarasota County, Fla., a regional radio system project is moving forward quickly; an RFP for a consultant is expected to be released in early August
  • The Los Angeles County Sheriff’s Office released an RFP in late July for a multimodal biometric identification system that will replace the existing Los Angeles Fingerprint Identification System (LAFIS). This system will be used by the sheriff’s office and all other law enforcement agencies in the county
  • In late July, Minnesota released an RFP for a public safety wireless data network. The contractor will be expected to work with the division of emergency communications networks to develop a plan for the network to help the state obtain grant funding
  • The city of Palo Alto, Calif., released an RFP for a mobile audio visual replacement for the police department. The new equipment will be outfitted in 30 police cards and 14 fire apparatuses. The video feeds from this project will ultimately be placed on cloud-based servers for easy access for city personnel

Analyst’s Take

As expected, states and localities with fiscal years starting July 1 were quite active in the procurement realm, with many releasing solicitations for long-awaited projects. This quick turn-around suggests that many entities had previously written solicitations and been through the approvals process; they were simply awaiting final funding approval before releasing an RFP. 

Likewise, many projects were canceled in July as funding was denied (yet again, in many cases) for projects not deemed essential at this time. Funding still remains the primary issue for agencies looking to pursue new projects, and many will have to seek grant funding to augment or replace government funds.

Vendors should pay particular attention to approved budgets for those entities they are interested in doing business in, as well as budget requests as it is likely that agencies denied funding this year will request again next year. 

 

Deltek pulse: Justice/public safety and homeland security, June review

The most common terms appearing in justice/public safety and homeland security solicitations in June were fire alarm and alerting, camera/surveillance and radio. The below word cloud provides a visual interpretation of key-term frequency.

  • Number of public safety bids: 994
  • Top three states (by number of solicitations released): California (97), Texas (67) and Florida (58) 
  • Top three keywords: fire alarm and alerting, camera/surveillance and radio

Frequency of terms

  • Surveillance: 34 (8 state, 26 local)
  • Radio: 9 (3 state, 6 local)
  • Computer-aided dispatch: 4 (1 state, 3 local)
  • 911: 4 (all local)

June Trends

  • June was a slower month for solicitation releases, with 150 fewer solicitations released than May. Procurement activity typically slows during summer months as vacation schedules delay the RFP process.
  • Despite a quieter month, state entities were still active in June, releasing RFPs and making decisions about major statewide projects, many of which had been on hold due to financial constraints. This is likely due to secured funding as many budgets were approved for the new fiscal year.
  • Traditional justice and public safety technologies took center stage with RFPs released for 911, radio and CAD projects.

Notable projects

  • The Texas Department of Public Safety released a solicitation for its enterprise case management system. The system will replace disparate systems that are not able to communicate with each other, making it easier for department employees to retrieve data more efficiently.
  • The city of Bowling Green, Ky., in conjunction with Warren County, awarded Motorola a $7 million contract to provide a new digital public safety radio system to replace its 800 MHz trunked system installed in 1997

Analyst’s Take:

Although the number of solicitations released in June was relatively high, there was less activity due to the historically slow summer season. As July signifies the start of the fiscal year for many agencies, the number of projects solicited in the coming months is likely to increase, and statewide projects will remain a major focus for agencies. Many grants will also be awarded in the fall, which will give agencies matching funds or other monies to spend on upgrades.

Not a Deltek subscriber? Click here to learn more about Deltek’s GovWin IQ database and take advantage of a free trial.

Annual National Emergency Number Association (NENA) Conference Recap

The 2013 National Emergency Number Association (NENA) Conference was held June 17-19 at the Charlotte Convention Center in Charlotte, N.C. The conference included a variety of sessions and workshops addressing executive, operational, and technical communications and interoperability. NENA works with stakeholders, including policy leaders, telecommunications and emergency services groups to establish industry standards and promote critical initiatives such as the use of IP-based next generation 911 (NG911) systems. NENA has more than 7,000 members in 48 chapters across North America and around the world. 
 
The past year has been a difficult one, filled with natural disasters and national tragedies that highlighted the importance of 911 telecommunicators and other first responders. From the tragic shootings at Sandy Hook Elementary School to the devastation of Superstorm Sandy, telecommunicators were on the front lines.
 
Next generation 911 proved to be the most common topic throughout the conference. Several sessions were held for entities just beginning to explore the technology as well as those already well versed in its benefits and difficulties. There were also numerous sessions focused on the more tangential aspects of 911 and the challenges public safety answers points (PSAPs) may face with or without NG911, which was fitting given the large number of disasters that have taken place since last year’s conference.
 
For more analysis some of the hot topics and other insights from the 2013 IACP LEIM Conference, please check out the full five-page recap, here.
 
GovWin IQ subscribers can read further about these projects in the provided links. Non-subscribers can gain access with a GovWin IQ free trial.

Deltek Pulse: Justice/public safety and homeland security April review

The most common terms appearing in justice/public safety and homeland security solicitations during April were fire alarm and alerting, camera/surveillance and radio. The below word cloud provides a visual interpretation of key term frequency.

  • Number of Public Safety Bids: 1,400
  • Top three states (by number of solicitations released): California (175), New York (95) and Pennsylvania (75)
  • Top three keywords:  fire alarm and alerting, camera/surveillance and radio

Frequency of terms:

  • Radio: 8 (4 state, 11 local)
  • 911: 1 (3 state, 1 local)
  • Computer Aided Dispatch (1 state, 3 local)
  • Records Management System (1 state, 2 local)

 

Like March, April was a slow month for justice and public safety (JPS) procurements; and while numerous solicitations were released, there seemed to be little movement on projects in the early development stages. Many governments are waiting on funding to move forward with projects, and agencies widely differ in their approaches to how much work they put into a project prior to securing funds.

While some states are hesitant to spend a lot of time planning and developing specifications for projects that may never receive funding, others like Georgia work to have a nearly completed plan in place so that a project can move forward quickly once funding is secured. Vendors should be aware of these different approaches and have patience with governments that are unwilling to spend large amounts of time consulting with vendors early on. 

Many governments further along in project planning took big steps in April by releasing RFPs or RFIs, many of which were large in scale. Waukesha County, Wis., released an RFP for a trunked radio system, while Fairbanks North Star Borough, Alaska, released one for a new 911 system. These major projects, which have been in the works for several years, are likely to be among the most expensive these entities will undertake for some time.

Numerous entities also released solicitations for smaller projects, such as Cook County, Illinois’ inmate telephone audit and the Florida Department of Corrections’ inmate telephone system. Given the fact that inmate phone systems tend to be paid for by users rather than the government, these projects often require less lead time; therefore, vendors would be wise to contact project managers sooner than later to share their expertise before a solicitation is released.

Analyst’s Take

Vendors should gear up for a couple busy months as late spring and early summer tend to be extremely active for projects before the summer lull strikes in July and August, which tend to be slow due to vacations and scrambles to cover holidaying colleagues. For entities with July budgets, these months also act as planning weeks when solicitations and projects are worked on behind the scenes as agencies decide what to do with their funding. Many states and localities are also waiting to find out if they have received money from grant applications submitted in spring, such as the Justice Assistance Grant (JAG) program, for which applications are due May 30, 2013. Therefore, vendors should work particularly hard in the next few months to identify and make connections for projects that may be waiting on money from grants and the next budget cycle. 

Not a Deltek subscriber? Click here to learn more about Deltek’s GovWin IQ database and take advantage of a free trial.

PSAP demographics across the United States

Last April, Deltek utilized the Federal Communications Commission’s PSAP Registry to give vendors an overview of public safety answering points (PSAPs) in counties nationwide. Now, we’re using the current registry to detail information on consolidation efforts and other changes that have taken place across the country in the last year.

 

Consolidation projects have been taking place for the last few years as cities and counties work to become more efficient and, ultimately, save more money; however, the total number of PSAPs actually increased by 64 from 2012 to 2013. Still, of the 8,393 PSAPs, only 7,485 act as the primary call-taking location – 908 are considered “orphaned” and are no longer utilized. These orphaned PSAPs will not be included in future filings with the FCC.

 

PSAP Quick Facts 2013

U.S. Population (July 2012 estimate)

313,914,000

Total number of PSAPs

8,393

Average number of individuals served by each PSAP

37,401

State with the most PSAPs

Texas

State with the fewest PSAPs

New Hampshire

Average number of calls to 911/ year (NENA)

240,000,000

Average number of calls to 911/day

657,534

Just as in 2012, Texas has the most PSAPs (667), followed by California (587) and Illinois (422) – all three states also saw slight increases in their total number of PSAPs year to year.

 

New Hampshire still has the fewest PSAPs (5), and Delaware’s nine puts it second from the bottom. Washington, D.C. held that spot in 2012, but an increase from seven to 11 PSAPs now ties the district with Vermont and Hawaii for having the third lowest number.

 

As of April 2013, a total of 719 PSAPs have changed name, state, county or city compared to only 679 that had as of April 2012. The majority of these took place in California, followed distantly by Nebraska – providing further evidence that dispatch centers in many locations are consolidating efforts and working to cover a wider geographical span.

 

The below chart provides a visual representation of PSAP locations by city and county in 2012 and 2013, as well as information on where vendors can find the most opportunities.

 

Analyst’s Take

 

The number of dispatch opportunities in each of the regional areas has remained steady since 2012, with nine solicitations in the works in Los Angeles and Boston, and 12 within 100 miles of Chicago and 21 within 100 miles of New York City. This should provide some hope for vendors that cities and counties are still interested in purchasing dispatching technologies despite the tough economic climate.

 

Dispatch technologies are among the most vital tools that police use, and localities have little choice than to purchase new ones once they reach the end of their life cycles. This trend, along with increasing number of PSAPs, is likely to continue as individuals’ ability to report where and when crimes take place becomes easier. 

Not a Deltek subscriber? Click here to learn more about Deltek’s GovWin IQ database and take advantage of a free trial.

 

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